​

Last updated: 13 September 2026

​

1. Our Commitment to Your Privacy

At Rhythm & Hunt, community is built on trust, respect, and looking after one another. Just as we aim to care for every place we explore, we are committed to treating your personal information with care and respect.

This Privacy Policy explains how Rhythm & Hunt collects, uses, stores, and shares personal information when you:

• Visit our website

• Contact us or submit an enquiry

• Join our community

• Apply for membership

• Register for a hunt, event, workshop, or retreat

• Submit an expression of interest

• Apply for a volunteer, contractor, or employment opportunity

• Participate in our online community

• Buy, sell, swap, or list an item through our future marketplace

• Subscribe to news and updates

• Otherwise interact with Rhythm & Hunt

This policy is guided by applicable Australian privacy laws, including the Privacy Act 1988 and the Australian Privacy Principles where they apply to us.

​

2. Who We Are

In this Privacy Policy, “Rhythm & Hunt”, “we”, “us”, and “our” refer to:

Legal name: [Insert registered business or entity name]
Trading name: Rhythm & Hunt
ABN: [Insert ABN]
Location: Queensland, Australia
Email: [Insert privacy or contact email]
Postal address: [Insert business or postal address, if applicable]

​

3. Information We May Collect

Depending on how you interact with Rhythm & Hunt, we may collect:

Contact and account information

• Your name

• Email address

• Telephone number

• Residential area, town, or postcode

• Username and account information

• Communication preferences

Membership and event information

• Membership type and status

• Hunt and event registrations

• Attendance history

• Emergency contact details

• Relevant permits or licence information

• Dietary requirements

• Transport requirements

• Equipment requirements

• Skills, interests, experience, and preferred activities

Accessibility and support information

If you ask us to assist with accessibility, mobility, communication, dietary, or participation needs, we may collect information that you choose to provide so we can consider reasonable and practical ways for you to participate.

Some of this information may be sensitive. We will only request information we reasonably need to understand your request, plan an activity, manage safety, or provide suitable support. Please avoid supplying detailed medical information unless it is genuinely necessary.

We do not claim to have every accessibility solution in place. However, we will listen, consider individual circumstances, and do what is reasonably within our power to help members take part in person, remotely, or through options such as virtual adventures and live communication.

Expressions of interest

If you express interest in helping Rhythm & Hunt, we may collect:

• Your availability

• Qualifications, licences, and experience

• Employment or volunteer history

• Photography, creative, technical, trade, or community skills

• Drone qualifications or operational experience

• Transport and equipment availability

• Referee information, if requested

• Information about the contribution or opportunity that interests you

Marketplace information

When the Rhythm & Hunt marketplace becomes available, we may collect:

• Seller or buyer account information

• Item listings, photographs, and descriptions

• Transaction and order details

• Delivery or collection information

• Reviews, ratings, messages, and dispute information

• Payment confirmation and related transaction records

Where payments are handled by an external payment provider, Rhythm & Hunt may not receive or store your complete card details. The provider’s own privacy policy and terms may also apply.

Website and technical information

When you use our website, we or our service providers may automatically collect:

• IP address

• Browser and device information

• Pages visited

• Dates and times of visits

• Referring website or link

• General location information

• Website performance and interaction data

• Cookie and similar technology information

Photographs, video, and stories

Rhythm & Hunt adventures may be photographed, filmed, livestreamed, or recorded using cameras, mobile devices, or drones.

Where appropriate, we will provide information about photography or filming before an event and seek permission where required. If you do not wish to be photographed or recorded, please tell the organiser before the activity begins so we can discuss practical arrangements.

We will not intentionally publish private property locations, sensitive site information, significant find locations, or identifying details about a landowner without appropriate permission.

​

4. How We Collect Information

We may collect information:

• Directly from you

• Through website forms

• Through membership and event registrations

• When you contact us by email, telephone, social media, or message

• When you submit an expression of interest

• When you participate in a hunt, event, project, or online discussion

• Through marketplace transactions

• From a parent, guardian, emergency contact, or person assisting you

• From service providers that operate parts of our website or membership system

• Through cookies and website analytics

• From publicly available sources, where lawful and appropriate

Where practical, you may contact us without identifying yourself. However, we may require accurate identifying and contact information for memberships, payments, marketplace activity, safety planning, permits, insurance, event attendance, or legal obligations.

​

5. Why We Collect and Use Information

We may use personal information to:

• Respond to questions and enquiries

• Create and manage memberships

• Organise hunts, events, workshops, and community projects

• Confirm eligibility and registration requirements

• Communicate itineraries, equipment lists, meeting points, conditions, and safety information

• Consider accessibility and participation arrangements

• Manage emergencies, incidents, and participant welfare

• Connect members with suitable opportunities

• Assess expressions of interest and applications

• Operate our future marketplace

• Process payments, refunds, purchases, and registrations

• Prevent misuse, fraud, unsafe behaviour, and unauthorised access

• Improve our website, services, events, and community

• Share community news and upcoming opportunities

• Meet insurance, accounting, legal, and regulatory requirements

• Protect Rhythm & Hunt, our members, landowners, partners, and the public

We will not sell mailing lists or personal contact information.

6. Landowners, Locations, and Significant Finds

Trust with landowners is central to Rhythm & Hunt.

Information about private properties, access arrangements, site conditions, significant finds, environmental features, and hunt locations may be confidential or sensitive.

Members and participants may be required to agree not to publish or share:

• Private property addresses

• GPS coordinates

• Entry points or access instructions

• Photographs that identify a protected or private site

• Information about culturally, environmentally, historically, or commercially sensitive locations

• Landowner names or contact details

• Significant find locations

We will only share location and access information with people who reasonably need it for an approved Rhythm & Hunt activity.

​

7. Marketing and Community Updates

If you choose to receive newsletters, event announcements, job opportunities, marketplace news, or promotional updates, we may use your contact details to send these communications.

You can unsubscribe at any time by using the unsubscribe option included in the message or by contacting us.

Under Australian spam rules, commercial electronic messages require consent, must identify the sender, include contact details, and make it easy for recipients to unsubscribe. [acma.gov.au], [acma.gov.au]

We may still send essential service communications relating to an active membership, booking, transaction, safety matter, account, or registered event.

​

8. When We May Share Information

We may share personal information with:

• Website, hosting, and technology providers

• Membership and event management providers

• Payment processors

• Email and communication providers

• Insurers and professional advisers

• Event leaders, guides, and authorised volunteers

• Landowners or venue operators, where reasonably necessary

• Delivery, logistics, or transport providers

• Marketplace buyers and sellers, where needed to complete a transaction

• Emergency services or health professionals during an emergency

• Government, regulatory, or law enforcement bodies where required or authorised by law

We will only disclose information for a legitimate purpose connected with our activities, with your permission, or where required or authorised by law.

​

9. Overseas Service Providers

Some technology, website hosting, email, cloud storage, analytics, social media, payment, or marketplace providers may store or process information outside Australia.

Known overseas locations or providers: [Insert providers and countries, if known]

Before publishing this policy, this section should be updated to identify the services you actually use and whether information may be processed overseas. The Australian Privacy Principles include requirements concerning cross-border disclosure for organisations covered by the Privacy Act 1988. [oaic.gov.au], [www8.austlii.edu.au]

​

10. Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Keep the website functioning

• Remember preferences

• understand how visitors use the website

• Measure website performance

• Improve content and navigation

• Support security and fraud prevention

• Deliver relevant communications or advertising, where used

You may be able to control cookies through your browser settings. Disabling certain cookies may affect how parts of the website work.

Current analytics, advertising, and cookie providers: [Insert services, such as Google Analytics, Meta Pixel, Microsoft Clarity, Wix, Squarespace, Shopify, or other providers]

Do not list a provider unless it is actually installed or activated on your website.

​

11. Social Media and External Links

Our website may contain links to social media pages, partner websites, payment platforms, mapping services, and other external websites.

Those services have their own privacy policies and practices. Rhythm & Hunt is not responsible for how an external website or platform handles information after you leave our website.

Information posted publicly in community forums, marketplace listings, reviews, comments, or social media groups may be visible to others. Please avoid publicly posting home addresses, phone numbers, exact find locations, private-property information, or other sensitive details.

​

12. Protecting Your Information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, and disclosure.

These steps may include:

• Password-controlled systems

• Restricted access to membership and event information

• Reputable website, payment, and cloud-service providers

• Staff and volunteer confidentiality expectations

• Secure backups where appropriate

• Account and access reviews

• Removing or de-identifying information when no longer required

No online platform or storage system can be guaranteed to be completely secure. If you believe your account or personal information may have been compromised, please contact us promptly.

​

13. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including membership administration, event management, transactions, insurance, accounting, dispute resolution, safety, and legal requirements.

When information is no longer reasonably required, we will take reasonable steps to delete it, destroy it securely, or remove identifying details, unless we are legally required to retain it.

​

14. Accessing or Correcting Your Information

You may contact us to:

• Ask what personal information we hold about you

• Request access to that information

• Correct inaccurate or outdated information

• Update your communication preferences

• Request deletion where appropriate

• Withdraw a consent you previously provided

We may need to verify your identity before providing access or making changes.

Please send requests to:

Email: [Insert privacy email]
Subject: Privacy Request

We will respond within a reasonable period. In some circumstances, the law may allow or require us to refuse part of a request. If that happens, we will explain the reason where we are permitted to do so.

​

15. Children and Young People

Rhythm & Hunt may offer family-friendly activities. A parent or legal guardian must provide any required consent and registration information for a participant under 18.

Children and young people must not independently create marketplace seller accounts, enter paid transactions, or attend activities requiring adult supervision unless Rhythm & Hunt has expressly permitted this and the appropriate parent or guardian arrangements are in place.

We encourage parents and guardians to supervise young people’s use of our website and community spaces.

​

16. Privacy Complaints

If you have a privacy concern or believe your information has been handled incorrectly, please contact us first so we can investigate and try to resolve the issue.

Privacy contact: Bobby Nono
Email: rhythmandhunt@gmail.com
Postal address: PO Box 41, Marlborough, QLD 4706

Please include:

• Your name and contact details

• A description of the concern

• Relevant dates or communications

• The outcome you are seeking

We will acknowledge and review privacy complaints within a reasonable period.

If the Privacy Act 1988 applies to Rhythm & Hunt and you are not satisfied with our response, you may be able to contact the Office of the Australian Information Commissioner.

​

17. Changes to This Policy

Rhythm & Hunt is growing, and our memberships, adventures, accessibility initiatives, virtual participation options, employment opportunities, and marketplace will continue to develop.

We may update this Privacy Policy when our activities, technology, service providers, or legal obligations change. The latest version will be published on our website with the date of the update.

For significant changes, we may also notify members through email, their account, or a notice on the website.

 

18. Contact Us

Questions about this Privacy Policy or how we handle personal information are always welcome.

Rhythm & Hunt
Email: [Insert email]
Telephone: [Insert telephone number]
Postal address: [Insert postal address]

Discover Treasure. Create Community. Leave a Legacy.

Before You Publish It

Replace every bracketed section and check these points:

1. Add the legal owner’s name, ABN, email, and business address.

2. List the actual website platform, payment provider, mailing service, analytics tools, and marketplace software.

3. Confirm whether those services process information outside Australia.

4. Decide whether applicants will submit résumés, licences, police checks, or referee details.

5. Create a separate photography and filming consent for organised hunts.

6. Create a short privacy collection notice beside every contact, membership, event, accessibility, and job-application form.

7. Have an Australian privacy solicitor review the final policy before memberships, payments, or marketplace sales go live.

Main improvements

• Rhythm & Hunt specific: Covers hunts, landowners, permits, significant sites, accessibility, drone participation, photographs, memberships, employment opportunities, and your future marketplace.

• Clear and welcoming: Uses straightforward language while retaining the trusted, community-focused Rhythm & Hunt voice.

• Honest about growth: Makes it clear that the community and accessibility options are developing without promising services that are not yet available.

• Privacy conscious: Limits requests for sensitive accessibility or medical details and explains why any necessary information may be collected.

Provide your feedback on BizChat

Sources

Can you tailor this for a non-profit?Add a section on cookies and trackingExplain how to handle sensitive data